JVIC, a Zachry Group Company
JVIC Catalyst Services

Job Attributes

Requisition ID:


Job Category:



Joint Ventures

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Job Location

N/A, TX - US


Zachry Group is seeking a to build a pool of candidates for the position of Subcontractor Administrator for opportunities coming up over the next 6 months.

Position Summary

The Subcontract Administrator is responsible for the documentation, coordination, and direction of subcontract administration activities once the subcontract is executed. The Subcontract Administrator I is typically assigned to assist the Subcontract Administrative Manager with the management of project based subcontractors with a focus on issue coordination, progress verification and reporting, invoicing validation, safety and quality.   The Subcontract Administrator I will learn subcontract administration techniques for advancement in the subcontract administration field.        


Position Responsibilities

  • Support Request for Proposal (RFP) process
  • Support pre-bid site visits and/or pre-bid conferences and site requirements.
  • Support subcontract mobilization for construction.
  • Support pre-mobilization meetings with each subcontractor/service provider.
  • Enforce reporting procedures, i.e. schedule of value, progress reports, daily reports.
  • Support coordination of subcontractor work with construction schedules and priorities.        
  • Use document control procedures for subcontract documents.         
  • Review subcontractor invoices         
  • Support subcontractor meetings.         
  • Verify progress to project schedule         
  • Support change order process         
  • Support facilitation of the review and resolution of claims with input from project team        
  • Coordinate with procurement to manage subcontractor change order process.       
  • Interpret plans and specifications with engineering assistance.        
  • Support coordination with local city Inspectors.        
  • Support coordination with safety manager to enforce safety programs and site training.        
  • Support coordination with project quality control manager to administer quality control program.        
  • Support coordination of delivery and installation of owner or Zachry furnished equipment.       
  • Support coordination of preliminary inspection.
  • Support coordination of substantial completion inspection.
  • Support coordination of final inspection. 
  • Prepare initial punch list.        
  • Support systems check-out and start-up.        
  • Support close-out procedures and perform final accounting.     
  • Support delivery of subcontractor tools and equipment & demobilization.        
  • Other duties as assigned.  

Required Qualifications

  • High School, Technical, or Associates degree.
  • Minimum of 3 years contract management experience.       
  • Microsoft Office Software: Excel, Word, and PowerPoint ·        
  • Communication skills (oral and written)  

Preferred Additional Qualifications

  • CMIS, Contract Manager, Oracle Procurement module, Hard Dollar
  • Demonstrated understanding of earned value
  • Project Cost Software


The Subcontract Administrator II reports to the job-site Subcontract Administration Manager or Project Controls Construction Coordinator and functionally through the Project Controls Operational Support Managers and operationally with the Construction Manager while assigned to a project.  


Reporting to this position

This position does not have direct supervision over personnel.


Physical Requirements

Employee will be required to communicate in person, via telephone, email, video chat and software systems. Must be able to maneuver around a construction site with rough terrain. Climbing might be required. Must be able to lift 10 lbs. Position may include visits to construction sites and industrial facilities requiring mobility (on ground and at heights) and the use of personal protective equipment (PPE) including but not limited to: hardhat, safety glasses/goggles, ear plugs/muffs, masks/respirators, safety vests, gloves and work boots.


Work Environment

Employee will work in multiple environments including an office, warehouse and in a trailer or building on construction sites. On construction sites, noise levels will be moderate to high. Job sites may contain the following: light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling, and talking. Noise levels vary and may include bells, whistles, and alarms.


Zachry Group is dedicated in providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.


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