DOWNERS GROVE, IL 60515 - US
COMPANY NAME: Ambitech A Zachry Group Company
JOB TITLE: Project Support Specialist
DEPARTMENT: Project Services (Contract)
LOCATION: Des Plaines/ Downers Grove, Illinois and Tulsa, Oklahoma
POSITION SUMMARY: We are currently looking for detail oriented (Contract) Project Support Specialists to join our Project Support Team and work at in our offices located in Tulsa, Oklahoma and Des Plains or Downers Grove, Illnois. This is a great opportunity to get involved with a long lasting client. As a Project Support Specialist Team member, you will be representing Ambitech as client team member and will responsible for handling the flow of documentation coming to and from our client.
Process (incoming and outgoing transmittals from suppliers) and distribute documentation per the project and Client department requirements with attention to detail and accuracy to the project team throughout the life cycle of a project.
Provide weekly reports throughout the life cycle of a project on the status of each document per the project requirements.
Maintain the complete revision history of each document process throughout the project.
Adhere to the Client Department standards on document management and retention policies.
Process documents within 24 hours per the project distribution matrix within the defined budget hours and process per the provided work procedures.
Maintain accurate document index using the provided project specific template.
Attend weekly Project Team meetings and contribute project document status update.
Other duties as assigned.
Must have a minimum of 3-5 years of project support, document control or similar experience.
Must be detail orientated and be able to recognize priority of deliverables for processing.
Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc) with intermediate to medium skills in Excel
Must possess excellent communication and written skills
Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
Must have problem solving skills, to strives to understand contributing factors, works to resolve complex situations with appropriate management.
Must be dependable by meeting deadlines, working independently, accountable for work, maintains focus, punctual, and good attendance record management.
Must be able to maintain a professional attitude and be able to work interdependently or work as a TEAM member when needed.
Experience with database entry or other Document Management Systems (ProjectWise especially) a plus.
Comprehensive understanding of engineering documents and deliverables and can file accordingly.
Experience with file sharing (downloading, uploading, zip files)
Employee will be required to communicate in person, via telephone, email, video chat and software systems. Position may include visits to construction sites and industrial facilities requiring mobility (on ground and at heights) and the use of personal protective equipment (PPE) including but not limited to: hardhat, safety glasses/goggles, ear plugs/muffs, masks/respirators, safety vests, gloves and work boots.
Employee will work in multiple environments including an office, warehouse and in a trailer or building on construction sites. On construction sites, noise levels will be moderate to high. Job sites may contain the following: light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling, and talking. Noise levels vary and may include bells, whistles, and alarms.
The above description covers the fundamental responsibilities of the (Contract )Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day.
Zachry Group is America's pacesetter in turnkey construction, engineering, maintenance, turnaround and fabrication services in the power, energy, chemicals, manufacturing and industrial sectors. It works with customers to plan, build, and renew their most critical facilities, so they can achieve their immediate and long-term goals, all at the highest safety standards. Zachry Group operates 35 offices, with more than 20,000 employees working in more than 400 locations nationwide. Please visit www.zachrygroup.com for more information.
Opportunity for Growth
ZACHRY GROUP is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.